Free template · UK
Locksmith Invoice Template
A locksmith's invoice is often what the customer sends their insurer. This locksmith invoice template lists each lock with its make and British Standard, and how many keys were handed over.
- Printable PDFPrint and fill in by hand
- WordEdit on a computer or phone
- ExcelAdds up totals, VAT and CIS
Free to download. No sign-up and no email needed.
Example locksmith invoice
Your Business Name
Address · Phone · Email
VAT no. GB 123 4567 89
INVOICE
Locksmith
Bill to: Mr J. Byrne, Flat 2, 18 Park Avenue, Cardiff CF10 3AS
| Description | Qty | Price | Amount |
|---|---|---|---|
| Call-out (daytime) | 1 | £60.00 | £60.00 |
| Non-destructive entry | 1 | £45.00 | £45.00 |
| 5-lever mortice deadlock to BS3621 | 1 | £85.00 | £85.00 |
| Anti-snap euro cylinder, TS007 3-star | 1 | £55.00 | £55.00 |
| Fit locks and test | 1 | £40.00 | £40.00 |
- Subtotal
- £285.00
- VAT at 20%
- £57.00
- Amount due
- £342.00
Terms
- The price is agreed before work starts; call-outs after 6pm and at weekends are charged at the out-of-hours rate.
- Non-destructive entry is tried first; drilling is only done with the customer's agreement.
- Locks are guaranteed for 12 months against faulty parts.
Example lines and prices only: put in your own.
What to put on a locksmith invoice
- The word Invoice and a unique invoice number (number them in order)
- The invoice date and the date the work was finished
- Your business name and address; a limited company puts its full registered name
- The customer's name and address
- What you did, with line prices and the total
- If you're VAT registered: your VAT number and, for each line, the VAT rate, with the VAT total
- Payment terms and how to pay: bank details with the invoice number as the reference, and a card payment link if you have one
Tips for locksmiths
- List each lock with its make and standard, so the customer can show their insurer.
- Write how many keys you handed over.
- Take payment on site: a card payment link with a QR code on the invoice saves a trip to a cash machine.
Do this in 30 seconds on your phone
Invoice from your phone before you leave the job
- 1Open the accepted quote in ViperJob and turn it into an invoice in one tap: the lines, customer and VAT come with it.
- 2Your bank details and card payment link print on it with a QR code. CIS and the domestic reverse charge are built in.
- 3Send it by WhatsApp, text or email. It sits on the Unpaid tile until it's paid, and late payments are flagged.
ViperJob is the quote and invoice app for UK trades, on Android. Free for 3 quotes a month. ViperJob Pro is £12.99 a month or £119.99 a year, with a 14-day free trial.
Launch offer: £8.99 a month for your first 12 months with code FOUNDER (500 of 500 places left).
(opens in a new tab)See what ViperJob doesLocksmith Invoice Template: questions
What should a locksmith's invoice show for insurance?
The address, the date, each lock fitted with its make and standard (BS3621 for mortice locks, TS007 3-star or SS312 Diamond for euro cylinders), and the number of keys. That's what an insurer asks for after a burglary or when checking a policy's lock rules.
What makes an invoice a VAT invoice?
Once you're VAT registered, your invoices must show your VAT number, the price of each line without VAT, the VAT rate and the VAT amount, and the total. If you're not registered you must not charge VAT or show a VAT number.
How long should payment terms be?
That's up to you: payment on completion, 7, 14 or 30 days are all common. Put the due date on the invoice. With business customers, if you agreed no terms, the Late Payment of Commercial Debts Act lets you claim interest at 8% over the Bank of England base rate once 30 days have passed.