Free template · UK
Painter & Decorator Invoice Template
A decorating invoice is simple until the customer asks what the colour was. This painter and decorator invoice template has room for each room's work, the paint used and VAT if you're registered.
- Printable PDFPrint and fill in by hand
- WordEdit on a computer or phone
- ExcelAdds up totals, VAT and CIS
Free to download. No sign-up and no email needed.
Example painter and decorator invoice
Your Business Name
Address · Phone · Email
VAT no. GB 123 4567 89
INVOICE
Painter & Decorator
Bill to: Ms R. Collins, 3 Orchard Close, Norwich NR2 3DF
| Description | Qty | Price | Amount |
|---|---|---|---|
| Living room: fill, sand and prepare walls and ceiling | 1 | £180.00 | £180.00 |
| Living room: 2 coats emulsion to walls and ceiling, satinwood to woodwork | 1 | £420.00 | £420.00 |
| Paint: trade matt emulsion and satinwood | 1 | £165.00 | £165.00 |
| Dust sheets, caulk, filler and sundries | 1 | £35.00 | £35.00 |
- Subtotal
- £800.00
- VAT at 20%
- £160.00
- Amount due
- £960.00
Terms
- Prices include the preparation and coats listed above; extra coats needed for strong colour changes are charged at the day rate.
- Repairs to blown or cracked plaster are priced separately.
- Exterior work is weather dependent; dates may move on wet days.
Example lines and prices only: put in your own.
What to put on a painter and decorator invoice
- The word Invoice and a unique invoice number (number them in order)
- The invoice date and the date the work was finished
- Your business name and address; a limited company puts its full registered name
- The customer's name and address
- What you did, with line prices and the total
- If you're VAT registered: your VAT number and, for each line, the VAT rate, with the VAT total
- Payment terms and how to pay: bank details with the invoice number as the reference, and a card payment link if you have one
Tips for painters and decorators
- Put the colour names and codes on the invoice or job sheet, so touch-ups match later.
- Domestic decorating is standard-rated at 20% if you're VAT registered. Many sole-trader decorators are under the £90,000 threshold and charge no VAT.
- Painting and decorating counts as construction work for CIS, so a main contractor will take 20% off your labour (30% if you're not registered).
Do this in 30 seconds on your phone
Invoice from your phone before you leave the job
- 1Open the accepted quote in ViperJob and turn it into an invoice in one tap: the lines, customer and VAT come with it.
- 2Your bank details and card payment link print on it with a QR code. CIS and the domestic reverse charge are built in.
- 3Send it by WhatsApp, text or email. It sits on the Unpaid tile until it's paid, and late payments are flagged.
ViperJob is the quote and invoice app for UK trades, on Android. Free for 3 quotes a month. ViperJob Pro is £12.99 a month or £119.99 a year, with a 14-day free trial.
Launch offer: £8.99 a month for your first 12 months with code FOUNDER (500 of 500 places left).
(opens in a new tab)See what ViperJob doesPainter & Decorator Invoice Template: questions
Do painters and decorators charge VAT?
Only if they're VAT registered, which you must be once your taxable turnover goes over £90,000 in 12 months. Then decorating is standard-rated at 20%. If you're not registered, charge no VAT and don't show a VAT number.
What makes an invoice a VAT invoice?
Once you're VAT registered, your invoices must show your VAT number, the price of each line without VAT, the VAT rate and the VAT amount, and the total. If you're not registered you must not charge VAT or show a VAT number.
How long should payment terms be?
That's up to you: payment on completion, 7, 14 or 30 days are all common. Put the due date on the invoice. With business customers, if you agreed no terms, the Late Payment of Commercial Debts Act lets you claim interest at 8% over the Bank of England base rate once 30 days have passed.