Free template · UK
Painter & Decorator Quote Template
Two decorating quotes for the same room can be miles apart because of the prep and the number of coats. This painter and decorator quote template spells both out, room by room, with the paint named.
- Printable PDFPrint and fill in by hand
- WordEdit on a computer or phone
- ExcelAdds up totals, VAT and CIS
Free to download. No sign-up and no email needed.
Example painter and decorator quote
Your Business Name
Address · Phone · Email
VAT no. GB 123 4567 89
QUOTE
Painter & Decorator
Quote for: Ms R. Collins, 3 Orchard Close, Norwich NR2 3DF
| Description | Qty | Price | Amount |
|---|---|---|---|
| Living room: fill, sand and prepare walls and ceiling | 1 | £180.00 | £180.00 |
| Living room: 2 coats emulsion to walls and ceiling, satinwood to woodwork | 1 | £420.00 | £420.00 |
| Paint: trade matt emulsion and satinwood | 1 | £165.00 | £165.00 |
| Dust sheets, caulk, filler and sundries | 1 | £35.00 | £35.00 |
- Subtotal
- £800.00
- VAT at 20%
- £160.00
- Total
- £960.00
Terms
- Prices include the preparation and coats listed above; extra coats needed for strong colour changes are charged at the day rate.
- Repairs to blown or cracked plaster are priced separately.
- Exterior work is weather dependent; dates may move on wet days.
Example lines and prices only: put in your own.
What to put on a painter and decorator quote
- Your business name, address, phone and email, and your VAT number if you're registered
- The customer's name and the address where the work is
- A quote number, the date and how long the price stands (30 days is common)
- Each part of the job on its own line, with quantity and price, so the customer can see what they're paying for
- VAT shown separately if you're VAT registered
- Any deposit, your payment terms and what isn't included
- A space for the customer to sign and date to accept
Tips for painters and decorators
- Price per room or per job, and say how many coats go on each surface.
- Name the paint by brand, range and finish, or say the customer supplies it.
- Spell out the prep: filling, sanding, a mist coat on new plaster, stain block where needed.
- Say what's not included: moving heavy furniture, stripping wallpaper, repairing blown plaster.
- For outside work, say it depends on dry weather and that wet days move the dates.
Do this in 30 seconds on your phone
Price it in 30 seconds on your phone
- 1Hold the mic in ViperJob and say the job, for example: "living room, prepare and fill walls and ceiling, two coats emulsion walls and ceiling, gloss the woodwork, Dulux Trade paint".
- 2ViperJob turns it into priced lines from your own price list and adds VAT. Every line can be changed.
- 3Send a branded PDF by WhatsApp, text or email, or a link the customer accepts online. You get a notification when they do.
ViperJob is the quote and invoice app for UK trades, on Android. Free for 3 quotes a month. ViperJob Pro is £12.99 a month or £119.99 a year, with a 14-day free trial.
Launch offer: £8.99 a month for your first 12 months with code FOUNDER (500 of 500 places left).
(opens in a new tab)See what ViperJob doesPainter & Decorator Quote Template: questions
Should decorators quote per room or per day?
Customers prefer a price per room or for the whole job, because they can compare it. Work it out from your day rate and how long the prep and coats take, then quote the total and say what's included. Keep the day rate for extras.
What's the difference between a quote and an estimate?
A quote is a fixed price for the work it describes: once the customer accepts it, that's the price unless the job changes. An estimate is your best guess and can go up or down. If you can't be sure, for example until a floor is up, quote what you can and say how the unknown part will be priced.
Does a customer have the right to cancel an accepted quote?
If the contract is agreed in the customer's home, or by phone or online, they usually have 14 days to cancel under the Consumer Contracts Regulations, and you must give them the cancellation information. If they ask you to start within the 14 days, they pay for the work done if they cancel. Urgent repairs they called you out for are different. Business customers don't get this right.