Free template · UK
Gas Engineer Quote Template
Customers getting a new boiler compare three quotes line by line. This gas engineer quote template names the boiler, the warranty, the flush and the controls, and carries your Gas Safe number.
- Printable PDFPrint and fill in by hand
- WordEdit on a computer or phone
- ExcelAdds up totals, VAT and CIS
Free to download. No sign-up and no email needed.
Example gas engineer quote
Your Business Name
Address · Phone · Email
VAT no. GB 123 4567 89
QUOTE
Gas Engineer
Quote for: Mr A. Okafor, 41 Station Road, Derby DE1 2PL
| Description | Qty | Price | Amount |
|---|---|---|---|
| 30kW combi boiler with flue and 10-year warranty (supply) | 1 | £1,650.00 | £1,650.00 |
| Magnetic filter and chemical inhibitor | 1 | £140.00 | £140.00 |
| Smart thermostat | 1 | £180.00 | £180.00 |
| Remove old boiler, fit new, chemical flush and commission (2 days) | 2 | £380.00 | £760.00 |
| Condensate pipework and sundries | 1 | £75.00 | £75.00 |
- Subtotal
- £2,805.00
- VAT at 20%
- £561.00
- Total
- £3,366.00
Terms
- The boiler warranty depends on a yearly service by a Gas Safe registered engineer.
- The installation is notified to building control through Gas Safe; the certificate is posted to the customer.
- Faults found on existing pipework or radiators are priced and agreed before any extra work.
Example lines and prices only: put in your own.
What to put on a gas engineer quote
- Your business name, address, phone and email, and your VAT number if you're registered
- The customer's name and the address where the work is
- A quote number, the date and how long the price stands (30 days is common)
- Each part of the job on its own line, with quantity and price, so the customer can see what they're paying for
- VAT shown separately if you're VAT registered
- Any deposit, your payment terms and what isn't included
- A space for the customer to sign and date to accept
Tips for gas engineers
- Put your Gas Safe registration number on every quote, so the customer can check you on the register.
- Name the boiler make, model and output, the warranty length, and that it needs a yearly service to stay valid.
- Say whether a power flush or chemical flush, a filter and new controls are included.
- Say the installation will be notified to building control through Gas Safe and the Benchmark checklist filled in.
Do this in 30 seconds on your phone
Price it in 30 seconds on your phone
- 1Hold the mic in ViperJob and say the job, for example: "combi boiler swap, thirty kilowatt combi with ten year warranty, magnetic filter and inhibitor, smart thermostat, two days labour".
- 2ViperJob turns it into priced lines from your own price list and adds VAT. Every line can be changed.
- 3Send a branded PDF by WhatsApp, text or email, or a link the customer accepts online. You get a notification when they do.
ViperJob is the quote and invoice app for UK trades, on Android. Free for 3 quotes a month. ViperJob Pro is £12.99 a month or £119.99 a year, with a 14-day free trial.
Launch offer: £8.99 a month for your first 12 months with code FOUNDER (500 of 500 places left).
(opens in a new tab)See what ViperJob doesGas Engineer Quote Template: questions
Does a gas engineer's quote need a Gas Safe number?
It isn't a legal requirement on a quote, but customers look for it and it lets them check you on the Gas Safe Register. Put it on every quote, invoice and job sheet, with the type of work you're registered for.
What's the difference between a quote and an estimate?
A quote is a fixed price for the work it describes: once the customer accepts it, that's the price unless the job changes. An estimate is your best guess and can go up or down. If you can't be sure, for example until a floor is up, quote what you can and say how the unknown part will be priced.
Does a customer have the right to cancel an accepted quote?
If the contract is agreed in the customer's home, or by phone or online, they usually have 14 days to cancel under the Consumer Contracts Regulations, and you must give them the cancellation information. If they ask you to start within the 14 days, they pay for the work done if they cancel. Urgent repairs they called you out for are different. Business customers don't get this right.