Free template · UK
Handyman Invoice Template
Most handymen aren't VAT registered and get paid on the day. This handyman invoice template is set up for that: no VAT, each job on its own line, and your bank details to pay before you leave.
- Printable PDFPrint and fill in by hand
- WordEdit on a computer or phone
- ExcelAdds up totals, VAT and CIS
Free to download. No sign-up and no email needed.
Example handyman invoice
Your Business Name
Address · Phone · Email
INVOICE
Handyman
Bill to: Mrs P. Lewis, 9 Church Street, Exeter EX4 3HQ
| Description | Qty | Price | Amount |
|---|---|---|---|
| Labour: half day (up to 4 hours) | 1 | £120.00 | £120.00 |
| Assemble flat-pack wardrobe | 1 | £65.00 | £65.00 |
| Put up shelves with brackets | 3 | £15.00 | £45.00 |
| Fixings, wall plugs and brackets | 1 | £18.00 | £18.00 |
- Subtotal
- £248.00
- VAT
- Not registered
- Amount due
- £248.00
Terms
- A minimum charge of one hour applies to every visit.
- Materials are charged at cost; the customer may supply their own.
- Gas and notifiable electrical work are not carried out.
Example lines and prices only: put in your own.
What to put on a handyman invoice
- The word Invoice and a unique invoice number (number them in order)
- The invoice date and the date the work was finished
- Your business name and address; a limited company puts its full registered name
- The customer's name and address
- What you did, with line prices and the total
- If you're VAT registered: your VAT number and, for each line, the VAT rate, with the VAT total
- Payment terms and how to pay: bank details with the invoice number as the reference, and a card payment link if you have one
Tips for handymen
- Under the £90,000 VAT threshold and not registered? Charge no VAT and leave off any VAT number.
- Put the materials you bought on their own line, and keep the shop receipts for your expenses.
- Ask for payment on completion, and put bank details and a card payment link on the invoice so you're paid before you drive off.
Do this in 30 seconds on your phone
Invoice from your phone before you leave the job
- 1Open the accepted quote in ViperJob and turn it into an invoice in one tap: the lines, customer and VAT come with it.
- 2Your bank details and card payment link print on it with a QR code. CIS and the domestic reverse charge are built in.
- 3Send it by WhatsApp, text or email. It sits on the Unpaid tile until it's paid, and late payments are flagged.
ViperJob is the quote and invoice app for UK trades, on Android. Free for 3 quotes a month. ViperJob Pro is £12.99 a month or £119.99 a year, with a 14-day free trial.
Launch offer: £8.99 a month for your first 12 months with code FOUNDER (500 of 500 places left).
(opens in a new tab)See what ViperJob doesHandyman Invoice Template: questions
Does a handyman need to charge VAT?
Only once you're VAT registered, which you must be when your taxable turnover goes over £90,000 in 12 months. Most handymen are under it: then you charge no VAT and must not show a VAT number on your invoices.
What makes an invoice a VAT invoice?
Once you're VAT registered, your invoices must show your VAT number, the price of each line without VAT, the VAT rate and the VAT amount, and the total. If you're not registered you must not charge VAT or show a VAT number.
How long should payment terms be?
That's up to you: payment on completion, 7, 14 or 30 days are all common. Put the due date on the invoice. With business customers, if you agreed no terms, the Late Payment of Commercial Debts Act lets you claim interest at 8% over the Bank of England base rate once 30 days have passed.