Free template · UK
Cleaner Invoice Template
Cleaners usually invoice for each visit, or once a month for regular customers. This cleaning invoice template has room for every visit date, and no VAT for the many cleaners under the threshold.
- Printable PDFPrint and fill in by hand
- WordEdit on a computer or phone
- ExcelAdds up totals, VAT and CIS
Free to download. No sign-up and no email needed.
Example cleaner invoice
Your Business Name
Address · Phone · Email
INVOICE
Cleaner
Bill to: Lettings at Westway, 60 High Street, Oxford OX1 4AP
| Description | Qty | Price | Amount |
|---|---|---|---|
| End of tenancy clean: 2-bed flat | 1 | £220.00 | £220.00 |
| Oven deep clean | 1 | £65.00 | £65.00 |
| Carpet clean | 2 | £40.00 | £80.00 |
| Inside windows | 1 | £30.00 | £30.00 |
- Subtotal
- £395.00
- VAT
- Not registered
- Amount due
- £395.00
Terms
- Prices include cleaning products and equipment.
- End of tenancy: anything the agent finds missed within 48 hours is cleaned again free.
- Cancellations with less than 24 hours' notice are charged at half the visit price.
Example lines and prices only: put in your own.
What to put on a cleaner invoice
- The word Invoice and a unique invoice number (number them in order)
- The invoice date and the date the work was finished
- Your business name and address; a limited company puts its full registered name
- The customer's name and address
- What you did, with line prices and the total
- If you're VAT registered: your VAT number and, for each line, the VAT rate, with the VAT total
- Payment terms and how to pay: bank details with the invoice number as the reference, and a card payment link if you have one
Tips for cleaners
- For regular cleans, one invoice a month listing each visit date keeps it simple for both of you.
- Most self-employed cleaners are under the £90,000 VAT threshold: charge no VAT and show no VAT number.
- When a landlord or letting agent pays, put the address you cleaned on the invoice.
Do this in 30 seconds on your phone
Invoice from your phone before you leave the job
- 1Open the accepted quote in ViperJob and turn it into an invoice in one tap: the lines, customer and VAT come with it.
- 2Your bank details and card payment link print on it with a QR code. CIS and the domestic reverse charge are built in.
- 3Send it by WhatsApp, text or email. It sits on the Unpaid tile until it's paid, and late payments are flagged.
ViperJob is the quote and invoice app for UK trades, on Android. Free for 3 quotes a month. ViperJob Pro is £12.99 a month or £119.99 a year, with a 14-day free trial.
Launch offer: £8.99 a month for your first 12 months with code FOUNDER (500 of 500 places left).
(opens in a new tab)See what ViperJob doesCleaner Invoice Template: questions
Do cleaners charge VAT?
Only if they're VAT registered, which you must be once your taxable turnover goes over £90,000 in 12 months. Most self-employed cleaners are under it, so they charge no VAT and don't show a VAT number.
What makes an invoice a VAT invoice?
Once you're VAT registered, your invoices must show your VAT number, the price of each line without VAT, the VAT rate and the VAT amount, and the total. If you're not registered you must not charge VAT or show a VAT number.
How long should payment terms be?
That's up to you: payment on completion, 7, 14 or 30 days are all common. Put the due date on the invoice. With business customers, if you agreed no terms, the Late Payment of Commercial Debts Act lets you claim interest at 8% over the Bank of England base rate once 30 days have passed.